Nature of Work:
This is an advanced classification that performs complex clerical and reception work involving common office practices and procedures and requiring knowledge of standardized policies and procedures and confidentiality in the disposition of work matters. Work requires some independent judgment, problem solving, and minor decision making skills based on established policies and guidelines. Performs varied tasks such as maintaining and processing employee or student records and information and reception and clerical support for the office or department. Work includes producing reports and documents from rough draft or verbal instruction; transcribing and distributing meeting minutes; and coordinating appointments, meetings and travel arrangements. Limited leadership may be exercised over small teams of co-workers or student employees. General supervision and oversight is provided to employees in this classification.
Example of Work Performed:
For more information or to apply:
https://nscs.peopleadmin.com/postings/11747
Example of Work Performed:
- Act as liaison with faculty, support staff, and administration.
- Compose/Type/Duplicate/File
- Answer the phone and take messages
- Answer general public inquiries.
- Provide student assistance.
- Provide public relations with visiting students and parents.
- Schedule onsite visit appointments with faculty.
- Prepare/reproduce/maintain/distribute tests and handouts.
- Maintain syllabi files
- Interview, hire, train and supervise work study students.
- Maintain security of classrooms and offices.
- Handle confidential files.
- Monitor and maintain office supply inventory.
- Collect and distribute mail
- Complete copy center requests
- Communicate with maintenance/custodial staff
- Provide upkeep/minimal training on multi-function devices (copiers/printers)
- Monitor/maintain building/room usage calendar
- Prepare, post and maintain records of office hours and class schedules
- Assist with pre-registration advertisement/coordination
- Assign Faculty Advisors to students in the LALT, HPOG, and CMAR majors
- Troubleshoot application/system problems with the computer/network staff for faculty & students submit trouble tickets as needed
- Act as liaison with Network Services
- Post building signage such as course room changes and class cancelled notices
- Handle building maintenance via maintenance work orders
- Prepare/maintain payment records for work study
- Oversee check-out of mobile computer and projection cart and PA system and accompanying equipment
- Assist student tutors with: reserving rooms, times, copy work, & notices of review sessions
- Handle the CMAR, HPOG, and LALT waiting lists/closed class lists
- Assist with public relations events: Plains Writers Series, Honors Club gatherings, Lambda Pi Eta Induction ceremony, CNA Dept. end-of-year awards party, etc.
- Help faculty prepare materials for classes and meetings
- Administer and collect faculty documents and forms, manage results/files (i.e. election ballots, ENG Senior Sem. Survey, CNA Senior Sem. Survey)
- Order faculty desk copies
- Develop and print simple advertisement flyers for in-house use
- Assist with proof-reading responsibilities for postcards, flyers, brochures and other documents for publication
- Work with LALT, HPOG, a CMAR Dept. Chairs in putting together new course schedules (summer & fall in the previous spring and spring in the previous fall}
- Assign classrooms to the courses in the new schedules
- Review, edit, and monitor implementation of requested changes in developing schedules
- Other duties as assigned.
For more information or to apply:
https://nscs.peopleadmin.com/postings/11747